More Electronic-Organized Job Search

DavidIn a previous blog, E-Organized Job Search, I mentioned using Windows Explorer as an effective document management tool to aid in electronically organizing your job search. Today, I want to show a few more organization tools to use.

USB Travel Drive
travel driveFor those of you who are not familiar, a USB travel drive (also known as a jump drive, or flash drive), is similar to the traditional disk drive of yesteryear (which really wasn’t that long ago). All documentation such as résumés, cover letters, contacts and other application information can reside on the travel drive. Travel drives have the convenience of fitting in your front pocket or on a keychain and can be used by any computer with a USB port.

Electronic Job-Search Log
ExcelKeeping a job search log is important in keeping your job search organized. Job search logs have information such as jobs applied for, dates and other pertinent information such as contact names and addresses that are important to any job search campaign. You can use pen and paper for this purpose, but having the information electronically on your travel drive, so you don’t have to carry around a “day planner,” is even better. The best tool for this purpose is a spreadsheet (Microsoft Excel, free Open Office Calc, and free Google Docs Spreadsheet – part of Google Drive application)

Web Browser Bookmarks
internet bookmarkToday, job search is primarily done over the Internet. Any browser has the option of saving favorite websites you visit for future reference. Save websites you visit in your job search and revisit often to see if any job openings appear. These include job search and employer websites, as well as other labor market information. Once you have entered your personal application information, it’s simply a matter of checking for openings once or twice a week.

Word Processor
word processorWord Processors are effective in storing all documentation in your job search, from copies of email messages to job descriptions. You may find it effective to copy and paste job descriptions you have applied for to a word processor and save for future reference. You don’t want to be caught not knowing specifics about the job opening you applied for if you receive a phone call for possible interview. Emails from prospective employers can be kept in the email program, but they might be best kept in the same sub-folder as the job description. For those times when you don’t have access to the Internet, you can still view the files. Free word processors such as WordPad, Open Office and Google Docs can handle this quite effectively.

PDF Files
pdfMost word processors can be read on just about any computer, however if you have difficulty, you may convert your word processing file to a PDF (Portable Document Format) document. Any computer can read a PDF file. Free or inexpensive PDF software utilities are offered online, including PDFOnline, Bullzip, PDF24 and PDFCreator, that act as print drivers. (Before downloading ANYTHING, be sure to scan for viruses first. Also, free downloads often have other advertising programs added on – be sure to de-select the additional programs. If you are unsure, DO NOT download. Contact a professional if you have questions).

These are just a few tools you can use to be even more E-organized in your job search. Just imagine how successful your job search might be once you have used these tools alongside the Workforce Solutions job search website –!

David Spears is a member of the Workforce SolutionsNavigator team for the Texas Gulf Coast Region. Combining training and education to real world examples, David brings personal and professional experience with disabilities to the table in order to help job seekers with disabilities realize their potential. David has a Bachelor’s of Science degree in Business Administration with over 20 years of experience in the business world.

1 Response to “More Electronic-Organized Job Search”

  1. 1 Interview Knowledge September 15, 2014 at 10:06 pm

    Always keep a log of where you apply and include the job description and details. This allows you to pull it up when you get the call for one of the jobs you applied for. From there you can remember what you applied for; it acts as a good refresher. I write a job seeker blog, check it out @

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